BMSS2026 Presenter Instructions


INSTRUCTIONS FOR BMSS 2026 PRESENTING AUTHORS

ORAL PRESENTATIONS

Presenting authors of oral communications must be fully registered BMSS 2026 delegates. 

Please note that all oral presentations will be recorded and made available to registered BMSS 2026 delegates shortly after the conference and for 30 days thereafter. Please include the presenting author’s contact details on the title and/or end slide to enable subsequent follow-up/discussion with all registered BMSS 2026 delegates.

  • PLENARY ORAL PRESENTATIONS should last for 60 minutes (including questions if invited).
  • KEYNOTE ORAL PRESENTATIONS should last 30 minutes (including 5 min for questions). 
  • CONTRIBUTED ORAL PRESENTATIONS should last 20 minutes (including 5 min for questions).
  • PARTNER PRESENTATIONS should last for a total of 15 minutes (questions are optional).
  • FLASH PRESENTATIONS should last 5 minutes (no questions).

THE SESSION CHAIRS HAVE BEEN INSTRUCTED TO STRICTLY ENFORCE THESE TIME LIMITS.

  • Presentations should be in Microsoft PowerPoint 365 or earlier and should be formatted for on-screen show 16:9. 
  • Any pictures, animations or movies should be fully embedded in the single copy of your PowerPoint presentation and not accessed through hyperlinks.
  • Please name your PowerPoint presentation with your Surname.
  • A member of the BMSS 2026 Digital team will be available at the BMSS reception desk at the Royal Armouries to provide technical assistance if required.
  • Oral presenters should arrive at the location for their lecture at least 15 minutes before the start of their session to enable liaison with their session chair and Royal Armouries staff. 
  • You must present your talk using the PCs provided by the Royal Armouries. You will not be able to use your own laptop (Mac or PC) or run your presentation from a USB stick.
  • Flash Presentations will take the format of 5 minutes to present and should therefore comprise only a few slides. Presenters are also expected to prepare an accompanying in-person poster (see In-Person Presenter Instructions below). Questions will not be taken during the Flash Presentation sessions; these will be taken during presentation of the accompanying poster. Presenters are required to upload a digital version of their poster, alongside their talk, in advance of the meeting. This will be available to registered delegates for a period of 30 days post-meeting. A link to upload your poster will be sent to the BMSS account from which you submitted your poster in the week prior to the conference. Please note that this may be sent to a non-presenting author if the abstract had been uploaded on their behalf. Please upload this poster before the beginning of the meeting.

 

INSTRUCTIONS & DEADLINE FOR UPLOADING ORAL PRESENTATIONS:

Information on how to upload/provide your oral presentation slides will be provided shortly. Please check back to this website nearer to the event date.

 

IN-PERSON POSTER PRESENTATIONS

Presenting authors of in-person posters must be fully registered BMSS 2026 delegates.

Poster Boards will be portrait format, 1-metre-wide and 1.8 metres high, and will accommodate x1 A0 poster. The name of the presenting author should be underlined on the poster. Posters should be affixed to the boards using ‘Velcro Dots’ only (not supplied), all other forms of attachment including blue-tac, sticky tape or pins are not permitted.

Posters may be put up between 13:00 -19:00 on Tuesday 8th September 2026 or between 09:00-11:00 (i.e. prior to the start of the morning break) on Wednesday 9th September 2026 and should remain in place until at least 14:30 on Thursday 10th September 2026. The Royal Armouries staff may remove/dispose of posters remaining in-situ after 16:30 on 10th September 2026.

 

PRESENTING FLASH PRESENTATION AUTHORS ARE REQUIRED TO ATTEND THEIR POSTERS AT THE DESIGNATED TIMES:

FLASH PRESENTATIONS 1, 2 & 3 - WEDNESDAY 9th SEP 2026: 11:00-12:00

FLASH PRESENTATIONS 4, 5 & 6 - WEDNESDAY 9th SEP 2026: 16:00-17:00

Note 1: All Flash Presentation talk titles are preceded by a number in the conference programme, these numbers translate over to the equivalent poster numbers.
Note 2: All delegates presenting in-person posters associated with Flash Presentations are also required to submit a digital version of their poster (see Digital Poster Presentations below).

 

PRESENTING 'CLASSIC' POSTER AUTHORS ARE REQUIRED TO ATTEND THEIR POSTERS AT THE DESIGNATED TIMES:

ODD NUMBERED POSTERS - WEDNESDAY 9th SEP 2026: 11:00-12:00

EVEN NUMBERED POSTERS - WEDNESDAY 9th SEP 2026: 16:00-17:00

Note: All delegates presenting 'classic' in-person posters are also required to submit a digital version of their poster (see Digital Poster Presentations below).

 

DIGITAL POSTER PRESENTATIONS

Presenting authors of digital poster communications must be fully registered BMSS 2026 online delegates. 

All delegates presenting in-person posters are also required to submit a digital version, which will be made available online to registered delegates shortly after the close of the conference and will be accessible for a period of 30 days. Posters should be composed in A0 portrait format as PDF files (preferably compressed). The name of the presenting author must be underlined on the poster and the presenting author’s e-mail address should be included to enable subsequent follow-up/discussion with all registered BMSS 2026 delegates. Please name your poster file with your Surname.

 

INSTRUCTIONS & DEADLINE FOR SUBMITTING DIGITAL POSTER PRESENTATIONS:

A link to upload your poster will be sent to the BMSS account from which you submitted your poster in the week prior to the conference. Please upload this poster before the beginning of the meeting.