Presenter Instructions


INSTRUCTIONS FOR BMSS 2025 PRESENTING AUTHORS

ORAL PRESENTATIONS

Presenting authors of oral communications must be fully registered BMSS 2025 delegates. 

Please note that all oral presentations will be recorded and made available to registered BMSS 2025 delegates shortly after the conference and for 30 days thereafter. Please include the presenting author’s contact details on the title and/or end slide to enable subsequent follow-up/discussion with all registered BMSS 2025 delegates.

  • PLENARY ORAL PRESENTATIONS should last for 60 minutes (including questions if invited).
  • KEYNOTE ORAL PRESENTATIONS should last 30 minutes (including 5 min for questions). 
  • CONTRIBUTED ORAL PRESENTATIONS should last 20 minutes (including 5 min for questions).
  • PARTNER PRESENTATIONS should last for a total of 15 minutes (questions are optional).
  • FLASH PRESENTATIONS should last 5 minutes (no questions).

THE SESSION CHAIRS HAVE BEEN INSTRUCTED TO STRICTLY ENFORCE THESE TIME LIMITS.

  • Presentations should be in Microsoft PowerPoint 365 or earlier and should be formatted for on-screen show 16:9. 
  • Any pictures, animations or movies should be fully embedded in the single copy of your PowerPoint presentation and not accessed through hyperlinks.
  • Please name your PowerPoint presentation with your Surname.
  • A member of the BMSS 2025 Digital team will be available at the BMSS reception desk at the Edinburgh International Conference Centre to provide technical assistance if required.
  • Oral presenters should arrive at the location for their lecture at least 15 minutes before the start of their session to enable liaison with their session chair and EICC AV staff. 
  • You must present your talk using the PCs provided by EICC. You will not be able to use your own laptop (Mac or PC) or run your presentation from a USB stick.
  • Flash Presentations will take the format of 5 minutes to present and should therefore comprise only a few slides. Presenters are also expected to prepare an accompanying in-person poster (see In-Person Presenter Instructions below). Questions will not be taken during the Flash Presentation sessions; these will be taken during presentation of the accompanying poster. Presenters are required to upload a digital version of their poster, alongside their talk, in advance of the meeting. This will be available to registered delegates for a period of 30 days post-meeting. A link to upload your poster will be sent to the BMSS account from which you submitted your poster in the week prior to the conference. Please upload this poster before the beginning of the meeting.

 

INSTRUCTIONS & DEADLINE FOR UPLOADING ORAL PRESENTATIONS:

The EICC team will be responsible for receiving and preparing each oral presentation (plenary, contributed, and flash presentation slides) at a dedicated desk in the EICC. More specific details will be updated to this page in due course.

 

IN-PERSON POSTER PRESENTATIONS

Presenting authors of in-person posters must be fully registered BMSS 2025 delegates.

Poster Boards will be portrait format, 1-metre-wide and 1.8 metres high, and will accommodate x1 A0 poster. The name of the presenting author should be underlined on the poster. Posters should be affixed to the boards using ‘Velcro Dots’ only (not supplied), all other forms of attachment including blue-tac, sticky tape or pins are not permitted.

Posters may be put up between 13:30 -19:00 on Monday 8th September 2025 or between 09:00-11:00 (i.e. prior to the start of the morning break) on Tuesday 9th September 2025 and should remain in place until at least 14:00 on Friday 10th September 2025. The EICC staff may remove/dispose of posters remaining in-situ after 17:00 on 10th September 2025.

 

PRESENTING FLASH PRESENTATION AUTHORS ARE REQUIRED TO ATTEND THEIR POSTERS AT THE DESIGNATED TIMES:

FLASH PRESENTATIONS 1, 2 & 3 - TUESDAY 9th SEP 2025: 11:00-12:00

FLASH PRESENTATIONS 4, 5 & 6 - TUESDAY 9th SEP 2025: 15:30-16:30

Note 1: All Flash Presentation talk titles are preceded by a number in the conference programme, these numbers translate over to the equivalent poster numbers.
Note 2: All delegates presenting in-person posters associated with Flash Presentations are also required to submit a digital version of their poster (see Digital Poster Presentations below).

 

PRESENTING 'CLASSIC' POSTER AUTHORS ARE REQUIRED TO ATTEND THEIR POSTERS AT THE DESIGNATED TIMES:

ODD NUMBERED POSTERS - TUESDAY 9th SEP 2025: 11:00-12:00

EVEN NUMBERED POSTERS - TUESDAY 9th SEP 2025: 15:30-16:30

Note: All delegates presenting 'classic' in-person posters are also required to submit a digital version of their poster (see Digital Poster Presentations below).

 

DIGITAL POSTER PRESENTATIONS

Presenting authors of digital poster communications must be fully registered BMSS 2025 delegates. 

All delegates presenting in-person posters are also required to submit a digital version, which will be made available online to registered delegates shortly after the close of the conference and will be accessible for a period of 30 days. Posters should be composed in A0 portrait format as PDF files (preferably compressed). The name of the presenting author must be underlined on the poster and the presenting author’s e-mail address should be included to enable subsequent follow-up/discussion with all registered BMSS 2025 delegates. Please name your poster file with your Surname.

 

INSTRUCTIONS & DEADLINE FOR SUBMITTING DIGITAL POSTER PRESENTATIONS:

A link to upload your poster will be sent to the BMSS account from which you submitted your poster in the week prior to the conference. Please upload this poster before the beginning of the meeting.